Annex
Rules of procedure of the Advisory Board of the Santiago network for averting, minimizing and addressing loss and damage associated with the adverse effects of climate change
I. Scope
1. These rules and procedures shall apply to the Advisory Board of the Santiago network (the “Advisory Board”) in accordance with decision 12/CMA.4, endorsed by decision 11/CP.27, and decision 6/CMA.5, endorsed by decision 2/CP.28, as well as any other relevant decisions of the governing body or bodies.
II. Definitions
2. For the purpose of these rules: (a) “Co-chairs” means the members of the Santiago network elected as co-chairs of the Advisory Board of the Santiago network; (b) “Secretariat” means the secretariat referred to in paragraph 3(a) of decision 12/CMA.4, endorsed by decision 11/CP.27, as a hosted secretariat, and also in the Terms of Reference of the Santiago network, in Annex I of the same decisions.
III. Membership
3. The Advisory Board, with the aim of achieving fair and balanced representation, shall be composed of the following, taking into account the need for gender balance:
(a) Two members from each of the five recognized United Nations regional groups;
(b) One member each from the least developed countries and small island developing States;
(c) Two members of the Executive Committee of the Warsaw International Mechanism (ExCom), nominated by the ExCom from among its members.
4. The Advisory Board will also have three other representatives, one from the Women and Gender constituency, one from Indigenous Peoples organizations, and one from the children and youth non-governmental organizations, who may actively participate in the deliberations of the Advisory Board.
5. Members and representatives elected to the Advisory Board shall serve a term of two years and shall be eligible to serve a maximum of two consecutive terms of office.
6. Half of the members elected in 2023 shall serve a term of three years and half of the members shall serve a term of two years, after which time the governing body or bodies shall elect half of the members every year for a term of two years.
7. The members of the Advisory Board shall remain in office until their successors are elected.
8. The term of office of a member shall start at the first meeting of the Advisory Board in the calendar year following their election and shall end immediately before the first meeting of the Advisory Board in the calendar year in which their term ends.
9. If a member or representative of the Advisory Board resigns or is otherwise unable to complete their term, the regional group or constituency from which the member comes - or the ExCom, for members nominated by it - may decide, bearing in mind the proximity of the next session of the governing body or bodies, to appoint another member from the same group or constituency to replace said member for the remainder of that member’s term, in which case the appointment shall count as one term.
10. If a member is temporarily unable to serve in the Advisory Board, the Advisory Board shall, at the request of that member, invite the group, constituency, or the ExCom, to replace said member in an ad interim capacity for a period of up to one year from the date of that request.
